Please do not use "same as last year" in the product description/services as this will be viewed on our website once submitted.
Please enter the booth numbers you would like to register. If we are unable to place your reservation in the booths you have requested we will contact you to make alternate arrangements.
Contract Details:
This contract entitles you to a 10' x 8’ exhibit booth including: 8' high pipe and flame resistant fabric backdrops; 3' high pipe and flame resistant fabric side rails; carpeting; a booth sign with your company name; one six foot draped table and two chairs. Additional furnishings will be available, at an additional charge, through HOLLINS Exhibits if desired. Information about this will be included in the Exhibitor Services Kit, which will be sent to contracted exhibitors no later than August 15.
Neither the Virginia Health Care Association and its representatives or employees of The Hotel Roanoke and Conference Center and their representatives will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property from any cause whatsoever. The exhibitor, or his representative, on signing this contract expressly releases the foregoing named Association, individuals, decorator, and center from any and all claims for such loss, damage or injury.
Representatives of companies that have not purchased a booth will not be allowed to show products, discuss services, or otherwise solicit business in the trade show area; that right is reserved exclusively for representatives of those companies that have purchased booths. Anyone who violates this policy will be escorted from the Trade Show and will not be permitted to re-enter for the duration of the convention.
Cancellation Policy:
No refunds after July 1, 2023. Cancellations must be received in writing.
Cancellations for credit card payments subject to 10% service fee.
Failure to Occupy Exhibit Space: If space is not occupied 30 minutes prior to the opening of the Trade Show, Tuesday, September 12, 2023, this will be considered a no-show and the space will be forfeited by the exhibitor. This forfeited space may be resold, reassigned, or used by VHCA-VCAL without obligation.
Important Notices: By registering for and/or attending this event, I acknowledge and agree that photographs, video, and other recordings of the event may be taken by VHCA-VCAL or parties acting on behalf of VHCA-VCAL, and that these photographs, video, and other recordings may be used by VHCA-VCAL in any media now known or later invented for any purpose related to VHCA-VCAL’s mission, including education, promotional, and awareness-related use. I give VHCA-VCAL unlimited permission to use my name, likeness, image, statements, and other information I may give to VHCA-VCAL, whether through registration, at the event, or otherwise, that may be necessary for VHCA-VCAL to make use of its rights in the photographs, video, and other recordings.
